THE KNOX COUNTY AMATEUR RADIO CLUB, INC.
We, the undersigned, wishing to secure for ourselves the pleasures and benefits of the association of persons commonly interested in Amateur Radio, constitute ourselves the KNOX COUNTY AMATEUR RADIO CLUB,INC. And enact this constitution as our governing law.
It shall be our purpose to further exchange of information and co-operation between members, to promote radio knowledge, fraternal ism and individual operating efficiency, and to so conduct club programs and activities as to advance the general interest and welfare of amateur radio in the community.
All Person interested in amateur radio communication shall be eligible for membership in the club. An applicant may be accepted as a member after: (1) he presents written application, (2) there is a favorable vote on his application by majority of the members present at the meeting, (3) he pays his dues. The secretary will present the applicant a simple application form.
Sec. 1 – The officers of the club shall be : President, Vice President, Secretary, Treasure and Committeeman at Large.
Sec. 2 – The officers of this club shall be elected for a term of one year by ballot of the members present at the meeting in June or the first meeting at which a a quorum is present.
Sec. 3 – Vacancies occurring between elections must be filled by special elections at the first regular meeting following the withdrawal or resignation.
Sec. 4 – Officers may be removed by a three-fourths vote of the membership.
Duties of Officers:
Sec. 1 – The President shall preside at all meetings of this club, and conduct the same according to the rules adopted. He shall enforce due observance of this Constitution; decide all questions of order; sign all official documents that are adopted by the club, and perform all other customary duties pertaining to the office of president.
Sec. 2 – The Vice-President shall assume all the duties of the President in the absence of the latter.
Sec. 3 – the Secretary shall keep a record of the proceedings of all meetings, keep a roll of members, submit applications for membership, and carry on all correspondence, read communications at each meeting , and mail written meeting notice to each member. He shall at the expiration of his term turn over all items belonging to the club to his successor. He shall keep the Constitution up-to-date and have a copy available at club meetings and for consultation by club members at all times.
Sec. 4 – The Treasurer shall receive and receipt for all monies paid to the club; he shall keep an accurate account for all monies received and expended. He shall pay no bills without proper authorization (by the club or its officers constituting a business committee). At the end of six months he shall submit an itemized statement of disbursements and receipts. He shall, at the expiration of his term, turn over to his successor all club accounts and records.
Sec. 5 – The Committeeman at Large will assist the President in planning Club activities, providing programs for club meetings, aiding in the preparation of club bulletins, assisting in promotion of contests and emergency drills, and act as club Historian. He will maintain close liaison with the Amateur Radio Emergency Coordinator (EC).
Sec. 6 – The Executive Committee. The Executive Committee will consist of the President, the Vice President, the Secretary, The Treasurer and the Committeeman at Large. The Emergency Coordinator will also serve on the Executive Committee in matters relating to Emergency and Net Operations. Meetings of the Executive Committee may be called by the President to consider and transact urgent business of the club between regular meeting or to prepare and plan activities and agenda to present to the cub at regular meetings.
Sec. 1 – Regular meetings shall be held as agreed upon by the Executive Committee.
Sec. 2 – At meetings, one-third of the members must be present to form a quorum. Seven or more members will constitute a quorum should the membership fall below 21 members.
Sec. 3 – Special meetings may be called by the President upon written request by any five club members. Club members must be informed by mail or telephone 24 hours before the special meeting. The business transacted shall be limited to the special problem for which the meeting was called.
Sec. 1 – The club, by majority vote of those present at any regular meeting , may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization within its objectives as set forth in the preamble. Non-payment of such dues or assessments shall be cause for expulsion from the club at the discretion of the membership.
Sec. 2 – The club will require Student members to pay only 75% of the regular dues. A Family membership rate of 150% is offered for two or more members of the same immediate family.
Sec. 1 – This club may as necessary enact appropriate rules to minimize interference in operation between stations of its members; it shall formulate adequate plans for disposition of any cases of interference to other radio services, when reported as caused by any amateur station operation, in the area of club jurisdiction. The club, through designated INTERFERENCE, PUBLIC RELATOINS and OPERATIONG COMMITTEES, will provide technical advice to members concerning equipment design and operation to assist in frequency observance , clean signals, uniform practice, and absence of spurious radiations from club member-stations. The club shall also a program to foster and guide public relations.
Sec. 2 – Interference or QRM Committee. When Cases of interference by club member station to other radio and television services are brought to the attention of the President, he will appoint a QRM committee. The Committee shall consist of representatives of amateurs, broadcast listeners and the press. The committee shall direct investigation, invite findings and recommendation to the club.
This Constitution may be amended by a two thirds vote of the total membership. Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on at the following regular meeting or when two-thirds of the membership has responded in writing to the proposed amendment.
Robert’s Rules Shall govern proceedings.